Most asset managements and collaboration tools, including our own, price around capacity in some fashion. Due to this, the term 'storage management' will certainly enter the lexicon of the users that work with such software. Whether you're looking to control costs or simply keep your video databases more organized, the ease of storage management is an important factor during a platform evaluation phase.
Our philosophy at MediaSilo is to reduce friction wherever possible while maintaining the security of your videos. We want to make controlling storage as hassle free as possible and for that we've come up with some key tips for managing your storage in MediaSilo.
1. Project Deletion
Recently launched in March, 'project deletion' allows users to delete an entire project (including subfolders and all assets within). We've provided this feature to allow teams to efficiently remove assets and reduce their storage use within minutes.
2. Storage Counter
Our storage counter allows administrators to oversee the entire storage limit of their account. This can inform next steps such as asset deletion or evaluating a different plan that suits their consistent storage needs.
3. Project Size Sort
If you have a large library, you can quickly discern the projects that are hogging your storage by sorting the projects by size and removing the ones at the top of the heap. You can also filter for file type (videos typically have larger file sizes) or users. For instance, if a former employee uploaded assets for a completed project you could filter for that user's name and delete en masse.
For those a bit gun shy about losing something forever, our integrations feature allows you to automatically back up files from your MediaSilo account to a storage farm like Box or Amazon s3. You will no longer have access to the content in MediaSilo but it will be available somewhere else to reupload if need be.
Integrations can also be used to send alerts to productivity apps like Slack when a file that is very large has been uploaded to the system. This can curve issues of file compression and lead to better practices when uploading files to our platform.
Our Roles and Permission structure allows administrators to divide and conquer the responsibility of monitoring storage. For instance, disabling 'upload' permission can reduce the number of users who can upload to the system-- decreasing the possibility of storage abuse from users. Also, the 'Delete' permission can be enacted for certain users to help manage the storage of certain projects. This can spread responsibility from Project owners and Admins to lower level users as well.